JOB SUMMARY: Manages all functions related to accounts receivable and medical records for the organization. Interface with patients and families, physicians and staff and visitors at the surgery center.

Essential Duties and Responsibilities: Include but are not limited to:

• Ensure that all invoices received are placed in the accounting system.
• Ensure that all invoices are paid in a timely basis, maintaining open inter-center invoice.
• Review and follows up on vendor statements.
• Prepare patient refund checks, maintains vendor files.
• Maintain paid check files, handles vendor calls.
• Assist with other responsibilities of center as deemed necessary by management.
• Verify and approves invoices with correct contract prices.
• Research and reconciles vendor issues.
• Collaborate with purchasing department on payables and credits.
• Accurate and efficient preparation of patient charts for the next three days.
• Greet all visitors entering the facility.
• Admit patients, copy insurance cards and identification, prepare charts accurately to be handed to pre-op nurses for admission to the clinical area.
• Update patient demographics or insurance information into PAC from identification and insurance cards if information differs from scheduled information.
• Collect upfront money due from patients upon admission, prepare receipts for money received and handle money according to facility policy.
• Answer phones and direct calls to the appropriate personnel.
• Open and distribute the mail to the appropriate personnel.
• Review all requests for copies of medical records (subpoenas, patient requests, disability, etc.) – make copies as required and mail in a timely manner.
• Back up for 7 and 14 day follow up calls to insurance companies.
• Back up for open balance-patient accounts for follow up.
• General clerical duties